ONE-ON-ONE MEETINGS CAN BE KEY TO YOUR ORGANIZATION
One-on-one meetings. Some people love them… some people could live without them. But, we have found in our organization that these meetings are key when the right model is followed. There is a right way and a wrong way to hold these regularly-scheduled discussions, so this week, we dive into six ways to hold an effective and productive one-on-one meeting.
We start with the biggest mistakes people make when holding meetings that affect both the employee and the leader. Hallie and I talk about how to prepare for the meeting so it maximizes everyone’s time and energy and what the benefits are for both the employee and leader for having scheduled meeting times. Hallie shares how the weekly meetings have helped her grow in her career, and how meetings may also bring both the employee and leader clarity on time management, personal growth, and future goals.
LEARN MORE ABOUT HOW TO MAXIMIZE MEETINGS
Grab your copy of our Execution Plan to help you and your employees or leader better prepare for meetings.
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Timestamps for our meetings episode:
[4:22] Thinking of a meeting as a time to have a really impactful conversation helps bring more intention to what is happening, rather than just meeting for the sake of meeting.
[5:07] Employees also know that when they have a regular meeting with their leader, it provides a rhythm and certainty that there will be time to talk. Otherwise, the employee may be trying to set 30-minute meetings just to get one quick question answered.
[6:00] Neutrality is important during any discussion. It’s not a time for you to be right, it’s a time for you to pour into someone else and see if your experience or advice can help them in any way.
[9:08] Your job as a leader is to be there to set the tone and coach them through the challenges. Having a meeting also helps so you can ensure they are actually working on something that matters most to the organization.
[11:08] The six steps to efficient meetings:
- Keep the meeting (unless there is an emergency) and try to engage people so they get value out of it. They may not always love the meeting, but they respect it and find value.
- Make sure both parties are prepared, whether that’s agreeing to have an agenda or everyone knowing what is expected of them before the meeting. We make sure we are prepared by having a weekly execution plan.
- Avoid status updates. If it can be handed out in an email, do it.
- Make time for the opportunity for you to help them with their career goals. That may include personal growth, suggestions for budgeting, or just strategies on how they can get to the next level of their life and career.
- Set action steps, even if that plan is another meeting.
- Make sure there are accountability measures in place to make sure that the action steps in #5 are taking place.
[22:29] Hallie feels that being a great Executive Assistant is also making sure you are clear on the vision and career goals of your executive as well. Meetings can help EA’s know that their executive is staying on track.
